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Privacy Policy

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Last Updated: 27th August 2024

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Karen Byrne Studios (“we," "our," or "us") is committed to protecting your personal data and respecting your privacy in compliance with the General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us.

 

1. Data Controller

Karen Byrne Studios  is the data controller responsible for your personal data. If you have any questions regarding this policy, please contact us at:

 

2. Personal Data We Collect

We collect and process the following personal data:

  • Contact Information: Name, address, email address, and phone number.

  • Student Information: Child’s name, age, and any relevant health or special needs information.

  • Payment Information: Payment details (e.g., credit/debit card information) for processing fees.

 

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Performance of a Contract: To fulfill our obligations under our contract with you, such as registering your child for classes and managing payments.

  • Legitimate Interests: To maintain the efficient operation of our studio, including the collection of fees and ensuring student safety.

  • Consent: For sending marketing communications or processing special categories of personal data (e.g., health information) where you have given explicit consent.

 

4. How We Use Your Personal Data

Your personal data is used for the following purposes:

  • Registration and Enrollment: To register students for classes, events, and programs.

  • Communication: To send important updates, class schedules, and studio news.

  • Fee Management: To process the joining fee, annual registration fee, and tuition payments.

  • Student Safety: To ensure the safety and well-being of students, particularly when relevant health information is provided.

 

 

Certainly! Here’s the updated privacy policy with the additional details for private lessons and a new section on social media and photography:

 

5. Fees and Payments

  • Joining Fee: A one-time joining fee is required for new students upon enrollment. This fee is equivalent to the annual registration fee and helps cover initial administrative costs, insurance, and onboarding.

  • Annual Registration Fee: Each September, returning students are charged an annual registration fee. This fee supports the ongoing maintenance of a high-quality learning environment, including insurance, facility upkeep, instructor training, and event organisation.

  • Class Fees: Monthly class fees are due at the start of each month. These fees ensure your child’s spot in their chosen classes and contribute to the overall operation of our studio.

  • Private Lesson Fees: Fees for private lessons are due on the day of the lesson or in advance. Please note that if a private lesson is canceled within 24 hours of the scheduled time, the full payment is still required. This policy allows us to manage our instructors’ time efficiently and ensure fairness to all students.

All fees are non-refundable and are essential for sustaining the quality of our programs and services.

 

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Once the data is no longer needed, it will be securely deleted or anonymised.

 

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. All payment information is securely processed through trusted third-party payment providers.

 

8. Sharing Your Data

We do not share your personal data with third parties except:

  • When required by law.

  • To trusted service providers who process data on our behalf, such as payment processors, who are contractually obligated to protect your data.

 

9. Your GDPR Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.

  • Right to Rectification: You can request correction of inaccurate or incomplete data.

  • Right to Erasure: You can request the deletion of your data where it is no longer necessary for the purposes collected.

  • Right to Restrict Processing: You can request that we limit the processing of your data under certain circumstances.

  • Right to Data Portability: You can request the transfer of your data to another service provider.

  • Right to Object: You can object to the processing of your data based on legitimate interests.

To exercise any of these rights, please contact us using the details provided above.

 

10. Terms and Conditions

By enrolling your child at Karen Byrne Studios, you agree to our terms and conditions, which outline important details regarding class participation, fee payments, and studio policies. These terms ensure a consistent, safe, and high-quality experience for all.

 

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on our website, and we encourage you to review it periodically.

 

12. Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

 

13. Social Media and Photography

  • Photography and Videography: During classes, performances, and events, we may take photographs or videos of students for educational, promotional, and marketing purposes. These images and videos may be used on our website, social media platforms, and other promotional materials.

  • Social Media: We maintain active social media accounts to share updates, achievements, and highlights from our studio. By enrolling your child in our programs, you consent to the use of your child’s images and videos in these posts. If you do not wish for your child to be photographed or recorded, please notify us in writing at the time of registration or contact us at karenbyrnesod@gmail.com.

We respect your privacy, and any images or videos shared will always be in the context of celebrating our students' achievements and promoting our studio’s community.

 

Thank you for trusting Karen Byrne Studios with your child’s dance education. We are dedicated to protecting your privacy and ensuring the safety of our community.

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